Executive Assistant Summary: ¡¤ We are looking for a strong administrative partner to provide support to VP/GM in Korea. This role will be responsible for executive assistant and will handles matters with strict confidentiality and meets short deadlines. Focus of work may vary based on individual needs of the manager and functional area. Roles & Responsibilities:
¡¤ Conserves manager¡¯s time coordinating requests and responses internally and externally; acts as a liaison between the manager and other leaders, employees, external clients, vendors, and stakeholders. Represents the leaders and team to others in a professional manner. ¡¤ Manages calendar that changes often and requires coordination and sensitivity, screens requests for meetings. ¡¤ Plans, organizes, and schedules meetings and events with individuals or large groups. ¡¤ Researches and recommends meeting location options; coordinates contract and logistics; selects caterers, orders food and drinks, and oversees set-up for meetings; may sign small catering contracts as allowed by company policy. ¡¤ Screens incoming calls and correspondence and responds independently when appropriate. ¡¤ Prepares documents, meeting agendas, meeting minutes, presentations, and spreadsheets for approval. ¡¤ Makes travel arrangements and prepares itineraries; changes travel schedules, flights, hotels, and rental cars during normal business hours and off-hours as needed. ¡¤ Reviews and processes expense reports. Provides other general administrative support, such as filing, scanning, and copying. ¡¤ Performs other duties as assigned. Travel to support Korea leadership team may be required from time to time for key events, meetings, or customer engagements.
Qualifications
¡¤ 5-7 years of experience in administrative support at multi-national companies in Korea. ¡¤ Recent experience of supporting an executive in a corporate environment preferred ¡¤ Bachelor¡¯s degree required ¡¤ Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint ¡¤ Effective verbal/written communication skills both Korean and English ¡¤ Strong attention to details, work accuracy, and confidentiality ¡¤ Excellent organizational skills ¡¤ Ability to prioritize workload and meet strict deadlines
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